Mentorship

Year-Round Mentor Program

New VRA members may wish to take advantage of networking or professional guidance opportunities of the Year-Round Mentor Program, which offers mentoring at any time during the year.

Eligibility
Mentors: VRA members for 3 years or more who are reasonably well acquainted with the Association.

Mentees: Any VRA member seeking new connections within the Association or professional guidance from peers.

Expectations
Mentors should contact their mentee via email or phone. If possible mentors are encouraged to meet their mentee in person, invite him or her to local chapter meetings, make introductions and in general make them feel welcome to the Association. In addition the mentor should answer questions or provide guidance on matters related to visual resources concerns that the mentor feels qualified to counsel on.

Term of Mentorship
While we hope that many mentors will form lasting professional associations with their mentee, the mentoring commitment can be understood to consist of a few phone calls to field questions, a face to face meeting if possible, and invitations and introductions at local chapter meetings or at the Annual Conference. This type of commitment can be discharged within 1 to 6 months depending upon the schedule of the local chapter or annual conference.

Application Process
Potential Mentors and Mentees will be asked to complete a questionnaire. This will assist the Mentor Coordinator in making the best match possible. The first priority will be to match members within the same local chapter. Members outside the area of a local chapter will be matched with the next best suitable member.

Mentee Application
Mentor Application

Administration of the Program
The Membership Committee’s Mentor Coordinator administers the Year-Round Mentor Program, and matches individuals who have expressed interest in being mentors and mentees. The Membership Services Coordinator provides Chapter Chairs with a list of new members quarterly. Chapter Chairs should reach out to new members to inform them about the program as a benefit of membership. Chapters may choose to have a program coordinator to ensure that new members are made aware of the program and that the program is running as intended.

If any difficulties are experienced by either party they are encouraged to contact the local chapter program coordinator or the Membership Committee’s Mentor Coordinator. After 6 months, the Membership Committee’s Mentor Coordinator will contact both parties to assess their satisfaction with their mentoring experience.

 

Annual Conference Mentor Program

Each year our association has many members who are attending their first or second conference. Even with user-friendly conference programs a newcomer may have questions or need advice. The Annual Conference Mentor Program matches a seasoned conference-attendee (mentor) with such a first-timer. This is a fun and collegial program that has had much success and positive feedback. Both mentors and mentees have found the program greatly enhances their conference experience.

Eligibility
Mentors: VRA members who have attended one or more recent VRA conferences and are reasonably well acquainted with the Association.

Mentees: Any VRA member who is a first (or second) time conference attendee.

Expectations
Conference mentors will be asked to make contact with their mentees ahead of the conference. At that time arrangements can be made to meet for coffee or lunch, etc. on the first or second day to talk about the Association and give tips to enhance the conference experience. Mentors will introduce mentees to others at any and all events to help that person build his or her own network within the Association.

Application Process
You may request a conference mentor or volunteer as a mentor when you register for the conference, or contact the Membership Committee’s Mentor Coordinator.

Administration of the Program
The Annual Conference Mentor Program is administered by Membership Committee’s Mentor Coordinator who will contact participants one month ahead of the conference.

Peer Resume and Cover Letter Review Program

VRA members may wish to take advantage of the Peer Resume and Cover Letter Review Program in which peer reviewers from different career points and perspectives in VRA volunteer to look over resumes and cover letters via email throughout the year.

Eligibility
Reviewers: Any VRA member willing to look over resumes/cover letters via email throughout the year.

Reviewees: Any VRA member seeking professional guidance from peers.

Expectations
This is an informal program in which VRA members volunteer their time and expertise to help other members in their job searches. Reviewees should allow a reasonable amount of time for feedback from reviewers, and understand that reviewers may not always be available.

Reviewers who receive an email request from someone to work on their materials and who don’t have time should feel completely comfortable saying they can’t review at this time.

Application Process
Reviewers: VRA members who would like to volunteer to look over resumes and cover letters via email throughout the year, should email the following information to the Membership Committee’s Mentor Coordinator, who will add the information to a spreadsheet in the Community Info section of VRA MemberClicks (coming soon).

  • Your name
  • Title
  • Institution
  • Email
  • Phone
  • Keywords to describe your areas of professional experience (eg. metadata, imaging, data management, digital libraries, strategic planning)

Reviewees: VRA members who wish to have their materials reviewed should contact a peer reviewer listed on the spreadsheet which can be found in the Community Info section of VRA MemberClicks (coming soon).

Reviewees should inform potential reviewers about any application deadlines, and provide information about the positions being applied for.

Administration of the Program
The Peer Resume and Cover Letter Review Program is administered by the Membership Committee’s Mentor Coordinator.